Community Transport Fund (Funding FY 2026)

IMPORTANT: Please read information below to assist you in completing your online application.

BEFORE YOU BEGIN

Welcome to the Waikato Regional Council's online grant application service, powered by SmartyGrants.

Once you have begun your application, please save regularly so you do not lose your progress.

For queries about the guidelines, deadlines, or questions in the form, please contact us on 07 859 0729 during business hours or email communitytransport@waikatoregion.govt.nz and quote your submission number.

WORKING THROUGH THE APPLICATION FORM

On every page of the form you will find a "Form Navigation" box on the side. This navigation panel provides direct links to every page of the application. Click the link to jump directly to the page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

SAVING YOUR DRAFT APPLICATION

If you need to jump out of the application without submitting, you can save your progress and come back to it. Click 'save and close'.

Click here if you would like to see a visual instruction of the steps to revisit your draft application.

When you log back in and click on the 'MY SUBMISSIONS' link in the bar at the top of the page (Arrow #1 in the visual instruction shared above). You will be taken to a list of any applications you are linked to, including both those you have recently started and ones you have previously submitted. You can reopen your draft application and start where you left off. Find the current application you're working on. You may need to click the little arrow point (indicated by Arrow #2 in the visual instruction) to see your application link. Now click on the Application Form (indicated by Arrow #3 in the visual instruction) to get back into your application.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download PDF' button located at the bottom of the last page of the application form.

SUBMITTING YOUR APPLICATION

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application and are satisfied that it is correct and complete, you can submit it by clicking on 'Submit' at the top or bottom of the screen - or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors.

Once you have submitted your application, no further editing or uploading of support materials is possible. Please contact us as soon as possible if you have any concerns.

When you submit your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you registered with when creating the application.

If you do not receive a confirmation of submission email (and you have checked your 'spam' and 'junk' email folders) then you should presume that your submission has NOT yet been submitted and you will need to try again.

ATTACHMENTS AND SUPPORT DOCUMENTS

You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved where you can access them on your computer.

You need to allow enough time for each file to complete the upload before you try to attach another file. Files can be up to 25MB each, but we do recommend trying to keep files under 5MB so that they are quicker to upload for you.

COMPLETING AN APPLICATION IN A GROUP/TEAM

Multiple people can work on filling in an application, but not simultaneously.

To share access with others you must be using the same log-in details (sharing one username and password) and again, only one of you should be working in the application at a time. Ensure you save regularly during your session.